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VACANCY — GENERAL ADMINISTRATION & OFFICE COORDINATION OFFICER

Organic Liquid Fertilizer Producing P.L.C.

Eco Green is going through an important stage of organizational growth and transformation. We are looking for a high-caliber General Administration & Office Coordination Officer who can bring structure, discipline, responsiveness, and professional standards to our daily working environment.

This is not simply a receptionist or paperwork position.

We are looking for someone who can help make sure the office is organized, information reaches the right person at the right time, commitments are followed up, documents are controlled, and everyday operations move without unnecessary friction.

Key Responsibilities

Office & Daily Administration

Coordinate day-to-day office activities and administrative requirements.

Maintain a professional, organized, and productive office environment.

Monitor office supplies, facilities, equipment, and general services.

Coordinate visitors, appointments, meetings, and official activities.

Documentation & Information Control

Maintain accurate physical and digital filing systems.

Prepare, organize, track, and retrieve company documents.

Handle official correspondence and administrative records professionally.

Ensure important documents are properly filed, protected, and easily accessible.

Management Support & Follow-Up

Support management with daily administrative coordination.

Prepare meeting materials, minutes, action lists, and follow-up records.

Track assigned administrative actions and deadlines.

Remind responsible employees about pending commitments when necessary.

Escalate delays, missing information, or unresolved administrative issues.

Internal Coordination

Coordinate information between departments.

Ensure administrative requests are communicated clearly and followed through.

Support smooth communication between the Head Office and other company locations when required.

HR & Employee Administration Support

Support attendance, leave, personnel documentation, and employee records.

Assist HR with administrative implementation of company policies and procedures.

Maintain confidentiality of employee and company information.

System & Process Discipline

Help move the company from informal working practices toward system-based administration.

Maintain checklists, registers, trackers, and administrative controls.

Identify recurring administrative problems and propose practical solutions.

Support the use of ERP and other digital systems as required.

Who We Are Looking For

We are not looking only for someone with a certificate. We are looking for someone with administrative intelligence.

The right person should be:

Highly organized and naturally structured

Very strong in follow-up

Detail-oriented without losing sight of the bigger picture

Fast and responsive

Professional and respectful

Trustworthy and discreet with confidential information

Comfortable communicating with both senior management and employees

Able to work under pressure without creating unnecessary drama

Proactive rather than waiting for instructions

Strong at prioritizing multiple tasks

Comfortable saying, “This is pending, this is completed, and this is what needs attention.”

Willing to learn, improve systems, and take responsibility

Our Ideal Candidate

We especially value someone who can walk into an unorganized situation and naturally think:

Requirements

Diploma or Bachelor’s Degree in Business Administration, Management, Office Administration, or a related field

2–4 years of relevant experience

Strong Microsoft Office skills

Good written and verbal communication

Strong English and Amharic communication skills

Previous experience supporting management or multiple departments is an advantage

ERP/software experience is an advantage

Valid professional references are preferred

Why Eco Green?

Eco Green is building more than a fertilizer company.

We are building a professional, accountable, system-driven organization with ambitions to grow across Ethiopia and international markets.

If you are looking for a routine office job where you simply wait for instructions, this position may not be for you.

If you enjoy organizing, coordinating, solving problems, following through, and making things work better, we want to hear from you.

📍 Location: Addis Ababa

Company: Organic Liquid Fertilizer Producing P.L.C.

How to Apply

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Position :SENIOR GRANT & STRATEGIC PARTNERSHIPS OFFICER

Eco Green Organic Liquid Fertilizer Producing P.L.C.

Eco Green is going through an important stage of growth and organizational transformation. We are looking for an exceptional Senior Grant & Strategic Partnerships Officer to strengthen our access to strategic funding, institutional opportunities, and high-value partnerships.

This is not a conventional grant-writing position.

We are looking for a commercially minded, highly experienced professional who understands how to identify opportunities, position an organization, build institutional relationships, develop competitive proposals, and convert relationships into meaningful results.

KEY RESPONSIBILITIES

Identify and qualify high-value grant, funding, partnership, and institutional opportunities.

Develop and manage a strong pipeline of relevant opportunities.

Lead the development of high-quality concept notes, proposals, budgets, and supporting documents.

Build and maintain relationships with relevant international, institutional, development, corporate, and strategic partners.

Represent Eco Green professionally in meetings, negotiations, forums, and partnership discussions.

Research funding trends, institutional priorities, and emerging opportunities.

Work closely with senior management to translate company priorities into compelling funding and partnership opportunities.

Strengthen Eco Green's institutional positioning and external profile.

Monitor opportunities from identification through submission, negotiation, and follow-up.

Develop long-term strategic relationships rather than pursuing one-off opportunities.

WHO WE ARE LOOKING FOR

We are looking for a proven performer, not simply someone with grant-writing experience.

The ideal candidate will have:

5+ years of relevant professional experience, preferably in grants, fundraising, development, strategic partnerships, business development, or a related field.

A demonstrated record of successful grant, funding, partnership, or institutional opportunity development.

Strong understanding of international development and funding environments.

Excellent proposal writing, research, analytical, communication, and negotiation skills.

Strong professional network and relationship-building capability.

Ability to communicate confidently with senior-level stakeholders.

Excellent English communication and writing skills.

High ownership, discretion, persistence, and commercial judgment.

Experience related to agriculture, climate, environment, sustainability, food systems, innovation, or impact-driven businesses will be an advantage.

THE STANDARD WE EXPECT

We are not interested in someone whose main strength is finding calls for proposals and filling application forms.

We want someone who can think:

Opportunity → Positioning → Relationship → Proposal → Partnership → Result.

You should be able to demonstrate what you personally achieved, not only what your previous organization achieved.

APPLICATION REQUIREMENT